Registry Clerks at Department of Employment and Labour

POSITION OVERVIEW

• Job Title: Registry Clerk
• Reference Number: HR4/4/3/1RC/UIF
• Department/Entity: Unemployment Insurance Fund
• Location: Pretoria
• Salary: R237 453 per annum
• Experience: No experience required
• Minimum Qualification: Grade 12/Senior Certificate or equivalent
• Closing Date: 05 October 2026
• Walk-in Closing Time: 16:00
• Online Closing Time: 23:59
• Application Email: Jobs-UIF25@labour.gov.za
• Enquiries: Mr S Mkhize (012) 337 1423 / 1562

BENEFITS OF THE OPPORTUNITY

The advertisement does not list separate employment benefits such as medical aid, housing allowance or pension contributions, so applicants should confirm the applicable conditions of service with the Department if shortlisted. However, the position offers several important career and professional development opportunities associated with working in a public-service registry environment.

Potential professional benefits include:

• The opportunity to begin or develop a career within the South African public service.
• An entry-level opportunity because no previous work experience is required.
• Practical exposure to registry and records-management procedures.
• Experience in handling official government correspondence and documentation.
• Exposure to legislation, regulations and policies governing public-sector administration.
• An opportunity to develop practical administrative and organisational skills.
• Development of communication, interpersonal and customer-service skills.
• Experience in filing, document control, records tracking, archiving and disposal procedures.
• An opportunity to develop computer literacy and office administration skills through practical workplace duties.
• Exposure to the principles of Batho Pele and professional public-service delivery.
• Experience working within a structured organisational environment with established procedures and responsibilities.
• An opportunity to develop professional discipline, time management, confidentiality and attention to detail.
• Exposure to ethical standards and integrity requirements through the recruitment and workplace environment.
• The position may provide valuable practical experience for individuals who wish to pursue future opportunities in administration, records management, registry services, human resources support or other public-sector administrative functions.

WHY YOU SHOULD CONSIDER APPLYING

This position may be particularly suitable for applicants who are looking for an opportunity to enter the workplace and gain practical administrative experience. Since no prior experience is required, applicants who meet the educational requirements can compete for the opportunity based on their qualifications, skills and suitability for the duties.

You may wish to consider applying if you:

• Have successfully completed Grade 12/Senior Certificate or an equivalent qualification.
• Are interested in administrative or clerical work.
• Enjoy working with documents, files, correspondence and information.
• Are organised and comfortable working according to established procedures.
• Have good communication and interpersonal skills.
• Are comfortable using computers and standard office equipment.
• Can manage several administrative responsibilities while maintaining accuracy.
• Understand the importance of confidentiality when dealing with official information.
• Are interested in records management and document control.
• Want to gain practical exposure to the functioning of a government institution.
• Are willing to learn and develop new administrative and registry-related skills.
• Can work professionally with colleagues, supervisors and members of the public.
• Are able to follow instructions, meet deadlines and maintain a high standard of work.
• Are interested in building a foundation for a longer-term administrative career.

KEY REQUIREMENTS

Applicants must meet the following requirements:

• Grade 12/Senior Certificate or equivalent qualification.
• No previous experience is required.
• Knowledge of the National Archives Act.
• Knowledge of the Public Finance Management Act (PFMA).
• Knowledge of the Public Service Regulations (PSR).
• Knowledge of the Public Service Act (PSA).
• Understanding of the Batho Pele Principles.
• Knowledge of records management and registry-related processes.
• Good communication skills.
• Good listening skills.
• Computer literacy.
• Good time-management skills.
• Good interpersonal skills.
• Planning and organising abilities.
• Ability to handle documents and records responsibly and confidentially.

MAIN DUTIES AND RESPONSIBILITIES

The successful candidate will be responsible for supporting the effective and orderly operation of the registry section. Duties will include:

• Providing professional registry counter services.
• Receiving and processing incoming correspondence.
• Preparing and handling outgoing correspondence.
• Sorting, recording and distributing documents to the appropriate offices or officials.
• Providing effective filing and records-management services.
• Opening, maintaining, updating and closing files according to prescribed procedures.
• Ensuring that documents are correctly classified and stored.
• Retrieving files and records when requested by authorised officials.
• Monitoring the movement and location of files.
• Maintaining accurate registry registers and related records.
• Operating office machines and equipment associated with registry functions.
• Assisting with scanning, printing, copying, sorting and processing documents where required.
• Preparing records and documents for archiving and disposal.
• Ensuring that records are handled securely and appropriately.
• Maintaining an orderly and accessible registry environment.
• Protecting official documents against loss, damage or unauthorised access.
• Responding professionally to registry-related enquiries.
• Applying the Batho Pele Principles when dealing with members of the public and departmental officials.
• Maintaining confidentiality, professionalism and integrity when handling official information.
• Completing assigned registry duties accurately and within prescribed timeframes.
• Performing other reasonable administrative and registry-related duties assigned by the supervisor.

SKILLS THAT CAN MAKE YOU A STRONG CANDIDATE

Applicants should demonstrate qualities that are relevant to a busy registry and administrative environment, including:

• Attention to detail: The ability to identify errors and ensure that documents and records are accurately processed.
• Organisation: The ability to maintain orderly files, records and administrative information.
• Communication: The ability to communicate clearly and professionally with different people.
• Computer literacy: The ability to work with computers and standard office equipment.
• Confidentiality: The ability to protect sensitive government information and official records.
• Time management: The ability to prioritise tasks and complete work within deadlines.
• Teamwork: The ability to cooperate with colleagues and contribute to the effective functioning of the office.
• Customer service: The ability to treat members of the public and colleagues respectfully and professionally.
• Adaptability: The willingness to learn new procedures, systems and administrative processes.
• Integrity: The ability to perform duties honestly, responsibly and ethically.

HOW TO APPLY

Applicants should carefully follow the Department’s prescribed application procedure to ensure that their applications are considered.

• Prepare an updated and comprehensive CV containing accurate personal, educational and relevant skills information.
• Complete the new Z83 application form in full.
• Ensure that the Z83 is properly completed, initialled and signed.
• Complete Sections A, B, C and D in full.
• Where applicable, applicants may indicate “refer to CV” or “see attached” in Sections E, F and G due to limited space on the form.
• Ensure that the question concerning conditions that may prevent re-appointment under Part F is answered.
• For online applications, combine the completed Z83 and CV into one attachment, as required by the advertisement.
• Clearly indicate the job title: Registry Clerk.
• Clearly indicate the reference number: HR4/4/3/1RC/UIF.
• Send the application to the official email address: Jobs-UIF25@labour.gov.za.
• Ensure that the correct job title, reference number and Department are reflected in the application.
• Submit the application before the prescribed closing time.
• Do not use the old Z83 form, as applications submitted on the old form will not be considered.
• If applying for more than one advertised position, submit a separate application for each position, with its own application form.
• Keep copies of all documents submitted for your own records.

APPLICATION DEADLINE

Applications must be submitted by 05 October 2026.

• Walk-in applications: 16:00 on 05 October 2026.
• Online applications: 23:59 on 05 October 2026.
• Email: Jobs-UIF25@labour.gov.za
• Reference: HR4/4/3/1RC/UIF
• Position: Registry Clerk
• Centre: Unemployment Insurance Fund, Pretoria

Applicants are encouraged to submit their applications early rather than waiting until the final hours of the closing date.

IMPORTANT APPLICATION INFORMATION

Only an updated comprehensive CV and a properly completed, initialled and signed Z83 form are required at the initial application stage. Shortlisted candidates will subsequently be requested to provide certified copies of qualifications and other relevant supporting documents on or before the interview, following communication from Human Resources.

Applicants who possess foreign qualifications and are non-RSA citizens or Permanent Resident Permit holders may be required, when shortlisted, to provide an evaluation report issued by the South African Qualifications Authority (SAQA).

Failure to comply with the prescribed application requirements, failure to provide requested documents or submission of an application after the closing date may result in the application not being considered.

SELECTION PROCESS

Shortlisted candidates will be required to participate in the Department’s prescribed selection process. This includes:

• A practical assessment designed to determine the candidate’s suitability against the technical and generic requirements of the position.
• An integrity assessment relating to ethical conduct.
• Candidates should therefore be prepared to demonstrate their understanding of administrative procedures, accuracy, practical workplace skills, ethical conduct and ability to perform registry-related duties.

EMPLOYMENT EQUITY

The advertisement states that priority will be given to Indian males and females, White males, White females and persons with disabilities. The Department is an equal-opportunity affirmative-action employer, and Employment Equity targets will be taken into consideration during the selection process. The Department’s stated intention is to promote equity in terms of race, gender and disability through the filling of advertised positions.

FINAL APPLICATION CHECKLIST

Before submitting your application, make sure that you have:

• Completed the new Z83 form.
• Initialled and signed the Z83 where required.
• Completed the required sections of the Z83 accurately.
• Prepared an updated and comprehensive CV.
• Combined the Z83 and CV into one attachment for the online application.
• Clearly stated Registry Clerk as the job title.
• Clearly stated HR4/4/3/1RC/UIF as the reference number.
• Used Jobs-UIF25@labour.gov.za as the application email address.
• Checked that your contact details are correct.
• Checked that the documents open correctly before sending.
• Submitted the application before the closing time of 05 October 2026.
• Kept a copy of the submitted application and supporting documents for your records.

ENQUIRIES

For enquiries regarding the advertised position, applicants may contact:

Mr S Mkhize
Telephone: (012) 337 1423 / 1562
For Attention: Sub-Directorate: Human Resources Practices

IMPORTANT NOTICE

Applicants should carefully read and follow the official vacancy advertisement and all application instructions before submitting their applications. The Department reserves the right not to make an appointment to the advertised post. Correspondence will be limited to shortlisted candidates. If you have not been contacted within eight weeks after the closing date, you should regard your application as unsuccessful.

By responding to the advertisement, applicants consent to the collection, processing and storage of their personal information in accordance with the Protection of Personal Information Act (POPIA). The information will be used for purposes associated with the recruitment process and will be handled in accordance with applicable legal requirements.

This Registry Clerk opportunity is particularly relevant to Grade 12 applicants seeking an entry point into administrative work and practical exposure to records management, document control and public-sector operations. Applicants who meet the minimum requirements and are interested in developing professional administrative skills should ensure that their Z83 and CV are accurately completed and submitted before the closing deadline.

Full job details and Z83